Final Paper and Optional Video Clip Submission Information

1. All accepted final papers must be submitted electronically.

2. The final paper and optional video submission deadline and the author registration deadline are May 15, 2008.


3. Each accepted paper is limited to six (6) pages in the standard IEEE conference double-column format. Authors may upload longer manuscripts up to a maximum of eight (8) pages in total. However, each page in excess of six will incur an over-length fee of US$100 for each additional page. Two Papers are limited to each registered regular participant with the second paper fee charged at US$300. Each student registration only covers one paper. Each final paper submission must be accompanied by a paid registration. Otherwise the paper will not be included in the conference CD Proceedings.


4. Please make sure that all the fonts (including those in the figures/pictures/tables/equations) are embedded in your paper's PDF file. Instructions on how to use IEEE PDF eXpress AIM 2008 account to make and check the IEEE Xplore PDF compliant files are given below on this page.

5. By accepting your paper, we request that you or your co-author register for IEEE/ASME AIM 2008 conference and present your paper at the conference. The authors' registration (for authors who need to submit the final version of their accepted papers by May 15, 2008) is due at the same time of final paper submission on May 15, 2008. The discounted Advance Registration (for anyone who will attend the conference but has not paid for the authors' registration) deadline is May 31, 2008. If no author of an submitted final paper registers by May 15, 2008, the paper will not be included in the conference program, nor the conference CD Proceedings. If you or your co-author cannot register or present the paper at the conference, please inform us immediately.

Final Submission Steps:

Final paper on-line electronic submission consists of


  1. An IEEE Xplore Compliant PDF file (maximum file size is limited to 5MB);

  2. The E-mail confirmation that the IEEE PDF eXpress service sends to you after your PDF file passes the IEEE PDF eXpress compliance check (save your email in a txt file); 

  3. A single-page digest PowerPoint file for inclusion in the IEEE/ASME AIM 2008 Program Digest; and

  4. Completed IEEE Copyright form. Download from IEEE now.


Please follow the following steps to submit your final paper:

Step I: You should go through your paper review comments and suggestions carefully and revise your paper accordingly.

Step II: Check your paper format, make sure that it strictly follows the IEEE conference Two-Column format.

IEEE conference two-column format margin settings:

- Paper Size: Letter size, (8.5x11.0)in or (21.59x27.94)cm

- Top margin: 0.75in or 1.9cm

- Left margin: 0.625in or 1.59cm

- Right margin: 0.625in or 1.59cm

- Bottom margin: 1.0in or 2.54cm

- Text width: 7.25in or 18.41cm

- Text height: 9.25in or 23.5cm

- Column width: 3.5in or 8.89cm

- Column gap: 0.25in or 0.635cm

IEEE conference two-column format font size settings:

- Font recommendation: Times New Roman or Arial
- Title: 22pt

- Author List: 11pt

- Section Titles: 10pt

- Regular Text: 10pt

- Table/Figure captions: 8pt

- Sub-scripts: 8pt

- Sub-Sub-scripts: 7pt

- Footnotes: 8pt

Download paper template in Word or in PDF.

REMINDER: Authors are responsible for submitting their paper in the required format. All paper PDF files submitted will be published as submitted by the Authors. The Conference is NOT responsible for editing or correcting any format errors in the papers.

Step III: The PDF file of each paper must be checked and passed by the IEEE PDF eXpress service. This is mandatory for the compatibility of all manuscripts to be included in IEEE Xplore.

IEEE PDF eXpress account for IEEE/ASME 2008:

IEEE PDF eXpress Access:

Conference ID: aim08x

If you prepare the PDF file by YOURSELF, use Adobe Acrobat or other software tools to convert your manuscript to PDF with all the fonts embedded and subsetted. AFTER the conversion, the PDF file MUST be checked and passed by the IEEE PDF eXpress.

Alternatively, you can use IEEE PDF eXpress service to convert your source file to IEEE Xplore compliant PDF file. 

IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function)

It is important to note that submitting a file to IEEE PDF eXpress is only for creation of a compliant PDF file, you must still submit your final paper through IEEE/ASME AIM 2008 website.

Step IV: The authors must submit the confirmation email (saved in a txt file) that the IEEE PDF eXpress service sends to you after your PDF file passes the IEEE PDF eXpress compliance check, together with your final submission of the checked and passed paper PDF file.

Step V: The authors of a submitted paper must prepare a single-page digest PowerPoint file for inclusion in the IEEE/ASME AIM 2008 Program Digest to be distributed to all registered participants of the IEEE/ASME AIM 2008 conference. The Conference Program Digest includes general information and the complete technical program with each paper presented in a PowerPoint slide window, summarizing each paper within all the technical sessions. To prepare the single-page PPT file, please use the PPT template and follow the instructions given therein. The Program Digest will be printed in full color, color pictures and illustrations are highly encouraged. Please have your one-page digest PPT file ready for upload when accessing the final submission page.

Download the digest PPT file template.

Step VI: When making the final submission and filling in the on-line paper information, please pay attention to the following:

- The first letter of the word in title of paper must be in capital. Such as: New Approach to Nano Sensor....

- The The first letter of the word in Last Name and First Name of the authors must be in capital and should not be abbreviated. Required information for each authors must be completed on-line. 

- Please spell all authors' names in ASCII code. Don't use European code and 2-byte code. Such as: Leou (acceptable), Leo'u (not acceptable).

Step VII: If you are ready for final paper and video submission, click below


Website updated on May 09, 2008. (c) IEEE/ASME AIM 2008 conference.